Talent Coordinator (Recruitment - Temporary)

92128, San Diego


ICW Group has a wonderful opportunity to join a diverse team in a fast-paced, highly collaborative, dynamic environment. The ideal candidate will have excellent attention to detail and follow-through, be proactive, and have the ability to handle multiple independent tasks. As a Temporary Talent Coordinator, you will provide administrative and recruiting assistance to the Human Resources department and Talent Acquisition team. This position exists to provide an exceptional candidate and new hire experience while alleviating departmental duties for the team.


Manages the flow of candidates in the recruiting process.

  • Oversees the staff requisition workflow to ensure all approvals and necessary documentation is received for each position.
  • Writes, places, and maintains internal and external job postings.
  • Schedules interviews, books conference rooms, and greets and escorts candidates.
  • Arranges travel as needed and reimburses candidate expenses.
  • Administers applicant testing (i.e., Wonderlic).
  • Prepares background checks and completes reference checks as needed.
  • Assists in reviewing applicant information (i.e., background check results) prior to offer; notifies Talent Acquisition leader of any areas of concern.
  • Works with staffing vendors to fill temporary openings and coordinates interviews with hiring managers.
  • Generates offer letters and sends to appropriate Recruiter.

Oversees new hire orientations and onboarding.

  • Communicates new hire information to HR, IT, Facilities, Manager, Office Services, and other applicable departments within the Company.
  • Sets-up New Hire Orientations (New Hire, Benefits, Ergonomic, and all other applicable); notifies managers and new hires of the orientation schedule in advance.
  • Assists with New Hire Orientations as needed.
  • Manages new employee photos.
  • Ensures I-9s are completed for all new hires in compliance with Federal law.

Executes and/or participates in HR special projects and programs to promote employee engagement as established and assigned by department leadership.

  • Oversees all aspects of project or program assigned.
  • Creates project plans, timelines, and engages participants on the project team.
  • Coordinates completion of tasks, reporting and communications in alignment with HR project standards.
  • Completes project commitments in accordance with time, quality, and cost standards.

Provides administrative and recruiting assistance to the HR department and Talent Acquisition team.

  • Announces employee terminations to HR, IT, etc., and breaks down employee files.
  • Maintains files that include applications for each position, EEO/Applicant flow log, I9s, and other required record-keeping information.
  • Communicates activity on a daily basis to Recruiters and Talent Acquisition leader.
  • Maintains pulse of employee issues – orders flowers, supports celebrations (e.g., retirement party), and participates in employee engagement committees as assigned.
  • Supports HR and Recruiting projects, as necessary.
  • Participates as the HR Rep for Employee Involvement Committee.
  • Acts as point of contact for Employee Referral Program and provides occasional reporting of bonus payouts.


This role does not have any supervisor responsibilities.


Associate's degree from an accredited college or university preferred with a major or emphasis in Business Administration, Human Resources, or related field.

Minimum 1 – 3 years of related experience and/or training; or equivalent combination of education and experience required.


None required.


Must have the ability to interact effectively with superiors, peers, and other employees, vendors, and service providers. Must have excellent communication and computer skills. Basic knowledge of Microsoft Word, Microsoft Excel, and Microsoft Outlook. Familiarity of Applicant Tracking Systems preferred. Ability to effectively present information to coworkers and supervisors on a one-on-one basis and to organize information in a presentation is required. Must possess problem-solving skills with particular attention to detail. Strong organization, oral and written skills required.


Office environment – no specific or unusual physical or environmental demands and employees are regularly required to sit, walk, stand, talk, and hear.


This position maps to the Individual Contributor level. Additional competencies required: None.


This position operates in an office environment and requires the frequent use of a computer, telephone, copier, and other standard office equipment.