Executive Administrative Assistant
- Employer
- Allstate Insurance Company
- Location
- Jacksonville, Florida
- Salary
- Not Specified
- Closing date
- Jul 24, 2019
View more
- Category
- Administration / Clerical
- Job Type
- Not Specified
- Career Level
- Not Specified
Job Details
Where good people build rewarding careers.
Think that working in the insurance field cant be exciting, rewarding and challenging? Think again. Youll help us reinvent protection and retirement to improve customers lives. Well help you make an impact with our training and mentoring offerings. Here, youll have the opportunity to expand and apply your skills in ways you never thought possible. And youll have fun doing it. Join a company of individuals with hopes, plans and passions, all using and developing our talents for good, at work and in life.
Job Description
Allstate Benefits is a leading provider of voluntary insurance, we are committed to providing superior products and services with cutting edge technology, exceptional customer service and compassionate claims administration. With over 40,000 groups in force and insuring more than 3 million employees, we deliver the promise of the Good Hands every day
The Executive Administrative Assistant will be working directly with the DCIO of Allstates Benefits Technology, but will also be supporting the senior leaders in ABT. Provide comprehensive and diversified administrative support to an Officer by applying in-depth knowledge of department policy and organization.
Key Responsibilities
- Design and format reports, forms, correspondence, utilizing the firms standard and highest possible quality orientation. Create, format, type, edit, proof, and finalize reports and presentations with great attention to detail using extensive experience with Microsoft Excel, Word (including Mail Merger) and PowerPoint.
- Coordinate and maintain appointment schedules and calendar. Proactively take responsibility for calendar management utilizing good judgment and initiative.
- Open, sort, review and organize incoming/outgoing mail and correspondence. Independently draft/compose routine letters and general correspondence (including e-mail) from verbal direction or from knowledge of processes and procedures.
- Work on a variety of special projects as needed with multi-tasking as necessary. Ability to take initiative, use good judgment, understand deadlines and carry multiple projects through to completion with an ability to work independently under general direction, prioritize work and ask for further clarification when necessary.
- Prepare complex and confidential letters, technical memorandums and reports for professional and managerial staff review and action.
Key Responsibilities (Cont'd)
- Work with junior and senior level technical staff, intercompany group leaders and office leaders as well as area and corporate management to make certain their needs are addressed in a timely, professional manner.
- Works autonomously to manage projects and maintain communication with interested parties.
- Provides complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner.
- Coordinate arrangements for internal/external meetings, conference calls; compile and disseminate materials for meetings and calls as required.
- Prepare and schedule activities such as travel arrangements, internal and external business meetings, client or third-party appointments, conferences and general office events, including scheduling of conference room use and catering needs.
- Monitoring expenses for the office with a responsibility to budget adherence; review and coordinate approval of all expenses including processing accounts payable invoices.
Job Qualifications
- Knowledge of major department/business unit functions
- 7-10 years of prior experience supporting a large team or executive
- Advanced command of Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience with Visio is Highly Preferred (Needed to create Org Charts)
- Experience with SharePoint is Highly Preferred as well
- Excellent written, verbal and listening communication skills using pleasant interpersonal skills
- High level of accuracy, attention to detail and ability to proof one's own work as well as the work of others
- Able to assess work load and re-prioritize as needed, handling multiple task under tight deadlines
- Maintains an advanced degree of confidentiality and sense of urgency
- Ability to work under pressure as well as the ability to deal with interruptions and other unexpected events and make necessary adjustments
- Ability to influence and persuade various internal and external constituents to drive projects to completion
- Ability to interact with all levels of management and staff
The candidate(s) offered this position will be required to submit to a background investigation, which includes a drug screen.
Good Work. Good Life. Good Hands.
As a Fortune 100 company and industry leader, we provide a competitive salary but thats just the beginning. Our Total Rewards package also offers benefits like tuition assistance, medical and dental insurance, as well as a robust pension and 401(k). Plus, youll have access to a wide variety of programs to help you balance your work and personal life -- including a generous paid time off policy.
Learn more about life at Allstate. Connect with us on Twitter, Facebook, Instagram and LinkedIn or watch a video.
Allstate generally does not sponsor individuals for employment-based visas for this position.
Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.
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It is the Companys policy to employ the best qualified individuals available for all jobs. Therefore, any discriminatory action taken on account of an employees ancestry, age, color, disability, genetic information, gender, gender identity, gender expression, sexual and reproductive health decision, marital status, medical condition, military or veteran status, national origin, race, religion (including religious dress), sex, or sexual orientation that adversely affects an employee's terms or conditions of employment is prohibited. This policy applies to all aspects of the employment relationship, including, but not limited to, hiring, training, salary administration, promotion, job assignment, benefits, discipline, and separation of employment
Company
- Website
- https://www.allstate.com/
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