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Assistant, Admin II - Temporary

Employer
York Risk Services Group
Location
Dallas, Texas
Salary
Not Specified
Closing date
May 6, 2019

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Category
Administration / Clerical
Job Type
Not Specified
Career Level
Not Specified

Job Details

At York, we believe that an experience marked by expertise, consistency and compassion sets us apart. And we celebrate the diverse backgrounds and unique perspectives that allow us to stand apart from our competitors. Thats why we are committed to recruiting, developing and retaining people who represent our values and who believe in our mission.

Job Description

An Administrative Assistant II provides general administrative support to the Manager and/or Senior staff member and manages all basic support operations for them. The duties may also include assignment of specific tasks when necessary. Occasional coverage of other clerical desks and support functions may, at time be required.

ESSENTIAL JOB RESPONSIBILITIES:

  • Manage calendars and schedules appointments, screen incoming calls and correspondence and respond independently when possible.
  • Organize events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers.
  • Prepare agendas, notices, minutes and resolutions for corporate meetings.
  • Prepare confidential correspondence, reports and other documents.
  • Perform confidential secretarial functions including developing and typing written correspondence. Respond to routine external correspondence. Type memos, purchase requisitions, payment requests and other department forms and documents.
  • Arrange detailed travel plans and itineraries, compile documents for travel-related meetings.
  • Prepare expense reports and reimbursement documentation and reconcile corporate credit card account(s).
  • Maintain confidentiality of all corporate, personnel and research matters.
  • Perform other duties as assigned

SPECIFIC JOB RESPONSIBILITIES:

  • Order office supplies, maintain supply cabinet and replenish break areas.

SUPERVISORY RESPONSIBILITIES:

SUPERVISION RECEIVED:

  • This position reports to Manager and/or members of the Senior Staff

SUPERVISION EXERCISED:

  • NA

QUALIFICATIONS:

EDUCATION:

  • High School Diploma Required, BA or BS preferred

EXPERIENCE:

  • 2 to 4 years of equivalent experience

SKILLS/ABILITIES

  • Problem solvingthe individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality.
  • Interpersonal skillsthe individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things.
  • Oral communicationthe individual speaks clearly and pleasantly.
  • Written communicationthe individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
  • Planning/organizingthe individual prioritizes and plans work activities and uses time efficiently.
  • Quality controlthe individual demonstrates accuracy, thoroughness, and monitors own work to ensure quality.
  • Adaptabilitythe individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
  • Dependabilitythe individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.

KNOWLEDGE:

  • Relies on experience and judgment to plan and accomplish goals
  • Client programs and document identification
  • Excellent computer skills
  • Microsoft Office Suite of applications

ROUTINE DECISIONS AND FORMAL POLICY SETTING:

  • This position has no formal responsibility for policy setting. Others set policies associated with the jobs purpose and essential responsibilities. The position does require the incumbent to make informed decisions related to their daily responsibilities.

Company

For more than 55 years, York has been delivering on our mission of reducing risk and getting people and organizations back to health, work and productivity. We’re committed to recruiting, developing and retaining people who represent our values and who believe in our mission. Our associates come from all walks of life but are single-minded in the pursuit of doing right by those we serve. We want each experience for our clients to be marked by expertise, consistency, and compassion because that’s what sets us apart. And we know for certain that it’s our people who allow us to say, boldly and proudly, that York is behind every good outcome.

Company info
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