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Administrative Assistant (National Operations)

Employer
Ryan Specialty Group
Location
Chicago, Illinois
Salary
Not Specified
Closing date
Apr 18, 2019

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Job Details

RT Specialty, a division of Ryan Specialty Group is looking for an Administrative Assistant to join our Chicago, IL office. We are a fast paced, energetic and rapidly growing organization that offers a great opportunity for someone interested in further developing their career.

Position Summary:

The ideal candidate will possess 3-4 years of administrative support experience as well as industry experience. The position will require someone with demonstrate superior customer service skills and attention to detail.

Essential Functions:

  • Provide onsite support to the Chairman, President and COO as requested, which includes the completion of expense reports for multiple high level executives. All requests should be completed timely and accurately.
  • Complete new vendor requisition forms including the collection of W9s.
  • Maintain national RT contact lists by office and team product lines for monthly publishing, as well as cell phone contact list by office for monthly publishing.
  • Complete AP monthly audits for all offices that do not have local administrators.
  • Ensure national IT inventory list is clean, organized, and updated by all office administrators.
  • Ensure all floor plans are up to date weekly (Friday) and send notifications to office administrators.
  • Procure management approvals and create POs for all inspections into SAP
  • Provide backup support to other Administrative team members
  • Work with monthly AP, TE and office P&Ls on the shared drive for distribution by RT Ops
  • Provide support with regard to a variety of reports to include creating, updating, printing and distributing.
  • Support RT Finance to create quarterly binders detailing financial performance, budgets, and/or commercial analysis for distribution to executive-level management.
  • Responsible for scanning and sending checks, as instructed by RT Finance.
  • Process all incoming and outgoing physical mail.
  • Provide general administrative support to other RT offices.

Education/Experience/Skills:

  • High School diploma or GED
  • 3-4 years of previous experience in an Administrative role preferred.
  • Ability to manage workload with minimal supervision
  • Critical attention to details
  • Proficiency in Microsoft Office, especially strong Excel skillset
  • May be required to have and maintain a valid drivers license

Disclaimer

Ryan Specialty Group is an Equal Opportunity Employer

Company

RSG was founded in 2010 by industry veteran Patrick G. Ryan. Pat Ryan saw a need in the marketplace for a specialty organization dedicated exclusively to creating sophisticated insurance and risk management solutions for risks that demand innovation, proven leadership, outstanding industry experience and quality services.

Our independent and entrepreneurial approach to specialty risks has allowed us to provide measurable value to our clients – agents, brokers, insurers and their clients. We execute this approach by partnering with management teams that have significant expertise and extensive relationships in the industry.

Managing General Underwriters and Agencies

There are numerous industries in today's marketplace that are underserved. These industries demand a high-level of expertise, creativity and flexibility. RSG Underwriting Managers (RSG UM) provides specialty insurance and risk management solutions through a select group of managing general underwriters. Each entity offers specialty risk solutions in a specific market niche.

What separates RSG UM from others in the marketplace is our high-level of creativity and industry experience combined with a unique distribution platform. RSG UM offers numerous touch points in the marketplace with agents, brokers, insurers and clients. These touch points provide immediate market input and feedback, enabling our various entities to respond quickly and efficiently to evolving market needs.

Wholesale Brokerage

R-T Specialty, LLC (RT) is an independent wholesale broker with a focus on tough, hard-to-place property, casualty, transportation, professional liability and workers' compensation risks.

Led by established and well known surplus lines brokers, RT brokers have some of the most successful track records in the industry. No matter how difficult the risk, you can count on RT to develop or create a solution that meets the needs of your clients.

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