Administrative Assistant

Safeway Insurance has been offering insurance for over 59 years. Established in 1959, Safeway Insurance is the largest, privately held, family owned insurance company in the United States. We believe in the personal touch, with regional offices across the country.

Major Responsibilities

Within the Safeway Insurance Company Mississippi/Tennessee Regional organization, the Executive Assistant will provide day-to-day administrative support, as well as substantial special project support. The role provides full administrative support to the MS/TN General Manager, Information Services, and will also provide administrative support to MS/TN Claims Manager and MS/TN Underwriting Manager. The Executive Assistant is responsible for:

Role responsibilities include:

• Answering phones, handling general inquiries, relaying messages to appropriate parties
• Managing Outlook calendar and coordinating meetings
• Running/printing out daily and monthly reports
• Ordering office supplies and maintaining inventory; maintaining office files and referencing materials
• Copying, faxing and distributing documents
• Communicating announcements, general event reminders, and policy changes to team
• Coordinating travel arrangements, preparing itineraries/agendas, and processing travel expenses
• Processing monthly executive business expenses
• Preparing and organizing office functions such as employee celebrations and Thanksgiving and Christmas Luncheon/Parties
• Processing incoming invoices
• Cross Training in Underwriting and Claims CSR Functions
• Assisting in planning budgets

Professional Qualifications

• Minimum of 2-3 years of Executive Assistant experience
• Must be very strong in problem solving & project management
• Strong attention to detail, organization, decision making ability & prioritization in a fast paced environment
• Energetic, flexible, proactive and takes initiative
• Good interpersonal and oral/written communication skills
• Well versed with Internet and computer application skills: (Outlook, PowerPoint, Microsoft Excel, Word)
• PowerPoint is particularly important for strategic decks and presentations