At York, we believe that an experience marked by expertise, consistency and compassion sets us apart. And we celebrate the diverse backgrounds and unique perspectives that allow us to stand apart from our competitors. Thats why we are committed to recruiting, developing and retaining people who represent our values and who believe in our mission.

Job Description

An Executive Assistant provides general administrative support to the Senior and/or Executive staff and manages all basic support operations for the office. The duties may also include training of the clerical staff and assignment of specific tasks to them when necessary. Occasional coverage of other clerical desks and support functions may, at the time be required.

• Manages Executives calendars and schedules appointments screen incoming calls and correspondence and respond independently when possible.
• Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget
• Prepares agendas, notices, minutes and resolutions for corporate meetings
• Prepares confidential correspondence, reports, and other complex documents
• Performs complex and confidential secretarial functions including developing and typing written correspondence. Responds to routine external correspondence. Types memos, purchase requisitions, payment requests, and other department forms and documents
• Arranges complex and detailed travel plans and itineraries compile documents for travel-related meetings for all branches.
• Prepares expense reports and reimbursement documentation and reconciles corporate credit card account(s).
• Maintains confidentiality of all corporate, personnel and research matters
• Performs other duties as assigned

Required Skills:

• Problem-solvingthe individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality.
• Interpersonal skillsthe individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things.
• Oral communication-the individual speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills.
• Written communication-the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
• Planning/organizingthe individual prioritizes and plans work activities and uses time efficiently.
• Quality controlthe individual demonstrates accuracy, thoroughness, and monitors own work to ensure quality.
• Adaptability: the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Dependability: the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.

KNOWLEDGE:

• Familiar with a variety of the fields concepts, practices, and procedures
• Relies on experience and judgment to plan and accomplish goals
• Excellent computer skills
• Microsoft Office Suite of applications and GSuite of applications

Required:

EDUCATION:

• Two-year degree preferred

EXPERIENCE:

• 5 years of equivalent experience