The Office Coordinator assists with event planning and support by:

• Providing services and support relating to wide variety of employee events such as United Way Campaign, health screening community and employee appreciation events.
• Playing a key support and coordination role as a member of the Employee Engagement Champions team
• Coordinating volunteer work activities to implement employee events.
• Assisting with scheduling and communication of events
• Proactively preparing for site visitors
• Ensuring meeting rooms are prepared and in order at all times

And performs administrative duties such as:

• Preparing simple memos, emails, routine correspondence, etc.
• Typing, coping &/or distributing reports, proposals, presentations, etc.
• Entering information into spreadsheets & databases.
• Making appointments.
• Completing registration & travel arrangements.
• Scheduling rooms.
• Arranging for routine technology & refreshments for meetings.
• Maintaining inventory & ordering supplies.
• Processing expenses including travel reimbursement, invoice payments, etc.
• Answering phones, routing callers, taking messages.
• Greeting visitors, responding to inquiries, requests & providing routine information.
• Contacting repair personnel as requested for copy machine, computers, printers etc.
• Administering the Global Preneed Intranet Page, enrollment and tracking for memberships and industry education
• Working with Facilities staff to ensure the office building is in good order at all times.

• HS diploma required with Associates degree preferred.
• 1-year administrative support or other relevant experience required
• Must be able to regularly sit at a desk and operate standard office equipment such as a computer and phone, stand and walk, lift, carry and/or move up to 25 pounds.
• The position is Part-Time with 20-30 hours weekly