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Executive Administrative Assistant

Employer
Ryan Specialty Group
Location
Chicago, Illinois
Salary
Not Specified
Closing date
Mar 21, 2019

Job Details

Ryan Specialty Group is looking for an Executive Administative Assistant to join our Chicago IL office. We are a fast paced, energetic and rapidly growing organization that offers a great opportunity for someone interested in further developing their career.

Position Summary:

The ideal candidate will have prior Executive Assistant experience at the C-level and have outstanding verbal and written communication skills, as well as the ability to work with others in a fast-paced, constantly evolving environment with strong attention to detail and focus on planning. Superior time management skills, and efficient management of the leader's daily schedule is a must.

Essential Functions:

  • Analyze incoming memos, broker submissions, and reports to determine their significance and plan their distribution.
  • Handle data entry of complex broker submissions into a policy management system.
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences.
  • Manage leader's workload, act as gatekeeper.
  • Arranges corporate travel and meetings by developing itineraries and agendas; booking transportation; arranging lodging and meeting accommodations.
  • Prepare invoices, reports, memos, letters, documents, using word processing, spreadsheet, database, or presentation software.
  • Prepare responses to correspondence containing routine inquiries.
  • Prepares reports by collecting and analyzing information.
  • Monitor tasks delegated by the executives to internal and external parties.
  • Maintains office supplies inventory anticipating needed supplies.
  • Contributes to team effort by accomplishing related results as needed.
  • Process expense reports through the Concur Expense Management system.

Education/Experience/Skills:

  • Bachelors degree or equivalent experience.
  • Seven years experience in an executive assistant role in support of a senior manager.
  • Time management skills and ability to coordinate travel logistics.
  • Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, and Outlook).
  • Excellent organization, writing, editing and grammatical skills.
  • Superior interpersonal skills.
  • Organization Skills: Extremely organized and very detail-oriented; self-motivated and capable of working independently on multiple projects.
  • Proven track record of successfully managing upwards.
  • Knowledge of insurance industry is a plus.

Disclaimer

Ryan Specialty Group is an Equal Opportunity Employer

Company

RSG was founded in 2010 by industry veteran Patrick G. Ryan. Pat Ryan saw a need in the marketplace for a specialty organization dedicated exclusively to creating sophisticated insurance and risk management solutions for risks that demand innovation, proven leadership, outstanding industry experience and quality services.

Our independent and entrepreneurial approach to specialty risks has allowed us to provide measurable value to our clients – agents, brokers, insurers and their clients. We execute this approach by partnering with management teams that have significant expertise and extensive relationships in the industry.

Managing General Underwriters and Agencies

There are numerous industries in today's marketplace that are underserved. These industries demand a high-level of expertise, creativity and flexibility. RSG Underwriting Managers (RSG UM) provides specialty insurance and risk management solutions through a select group of managing general underwriters. Each entity offers specialty risk solutions in a specific market niche.

What separates RSG UM from others in the marketplace is our high-level of creativity and industry experience combined with a unique distribution platform. RSG UM offers numerous touch points in the marketplace with agents, brokers, insurers and clients. These touch points provide immediate market input and feedback, enabling our various entities to respond quickly and efficiently to evolving market needs.

Wholesale Brokerage

R-T Specialty, LLC (RT) is an independent wholesale broker with a focus on tough, hard-to-place property, casualty, transportation, professional liability and workers' compensation risks.

Led by established and well known surplus lines brokers, RT brokers have some of the most successful track records in the industry. No matter how difficult the risk, you can count on RT to develop or create a solution that meets the needs of your clients.

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