AmTrust Financial Services, a growing commercial insurance company, has a need for an Executive Assistant in our Boston office. The position will primarily support a Senior Executives that travel 50% of the time, and provie remote support to their direct reports. This person will perform a wide range of administrative and executive support to ensure efficient operation of their organizations, which includes serving as the office/operations manager for our Boston office. The highly successful candidate will be able to think and work proactively to address the needs of the executives they are supporting.

• Handle requests for information and data using SharePoint tools
• Resolve administrative problems and inquiries from remote managers/locations
• Coordinate travel and manage multiple very busy schedules
• Coordinate meetings
• Prepare PowerPoint, Excel, and Word documents
• Strong organizational aptitude
• Preparing for meetings (printing, scanning, copying, binding)
• Ad hoc research, projects, and assorted administrative tasks
• Perform general clerical duties including photocopying, printing, scanning, filing, fax and mailing
• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors
• Prepare agendas for meetings and prepare schedules
• Assist with incoming mail process as needed
• Expense report preparation

Education/Training/Experience

Bachelor's Degree; three or years of experience in a financial, insurance or similar corporate environment; or equivalent combination of education and experience.

• Must have extended experience working in a corporate environment
• Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
• Must be able to interact and communicate with individuals at all levels of the organization.
• Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, PowerPoint) and able to use share point applications
• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

What We Offer

AmTrust Financial Services offers a competitive compensation package and excellent career advancement opportunities. Our benefits include: Medical & Dental Plans, Life Insurance, Health Care Flexible Spending, Dependent Care, 401k Savings Plans, Paid Vacation and Holidays.