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Administrative Assistant, Human Resources

Employer
ICW Group
Location
San Diego, California
Salary
Not Specified
Closing date
Mar 17, 2019

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Category
Administration / Clerical, HR
Job Type
Not Specified
Career Level
Not Specified

Job Details

At ICW Group, we focus on customers and sweat the details. Our Human Resources Department is seeking an Administrative Assistant to perform administrative and program support for all areas of HR. This is a great opportunity to build upon your current knowledge of HR as you will be working across all HR functions and on cutting-edge programs such as collaborative performance management, rewards and recognition, talent acquisition and Team Member development. We are searching for a motivated professional that can provide an outstanding customer experience to our community and has impeccable organizational and planning skills.

Essential duties and responsibilities for this position include:

  • Schedules appointments, receives and screens visitors (including applicants and Team Members with questions) and notifies appropriate personnel ensuring timely connection and friendly service.
  • Prepares correspondence, documents, reports, presentations, and other materials; ensures accuracy of content and timely reproduction as appropriate.
  • Arranges meetings and events and orders appropriate supplies necessary.
  • Makes travel arrangements for department personnel or hosted visitors as required.
  • Provides program/project support for department initiatives such as On-boarding, Service Awards, Leadership Development, and Performance Management.
  • Maintains calendars and project plans for department initiatives.
  • Creates content and maintains HR sites on internal Team Member portal and regularly updates with real time information.
  • Collects and verifies data, and conducts simple HR analyses.
  • Assists with department financial management including budget management; expense reports, and purchase orders and invoices;
  • Opens, sorts, prioritizes and distributes mail on a daily basis.
  • Responds to general inquiries concerning department activities in accordance with established policies and procedures.
  • Maintains inventory and orders supplies and other items on behalf of department.
  • Establishes and maintains record keeping and filing systems; classifies, sorts and files correspondence, records and other documents.
  • Assists with other operational tasks as requested by department personnel.

Educational background and desired experience:

High School Diploma or GED required; College courses in applied business subjects desirable. Minimum two years of experience in an administrative position, using Microsoft Office Suite and encompassing program/project support responsibilities or equivalent combination of education and experience. Previous experience in Human Resources Department highly desirable. Strong customer service orientation required as is demonstrated capability to maintain confidentiality.

Knowledge and skills that will help you succeed in this position:

Experience and/or education in Business Mathematics, Budgeting or other areas involving working with numbers and data. Must be proficient in Microsoft Word, Excel, PowerPoint and Visio. Specific functional knowledge of Human Resources operations, concepts, terminology is highly desirable. Ability to effectively present information to coworkers and supervisors on a one-on-one basis and to organize information in a presentation is required.

Physical requirements for this role:

While performing the duties of this job, the employee is frequently required to sit. The employee is regularly required to stand; walk; reach with hands and arms; stoop, kneel, crouch, or crawl; talk and hear. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision. The worker is required to have visual acuity and be capable of operating and viewing computers and other electronic devices for extended periods of time. Must be able to clearly speak on the telephone.

If you are searching for a opportunity to put your unique skillset into practice, look no further!

Company

 

ICW Header

 

Headquartered in San Diego, ICW Group is a multi-line insurer that provides coverage solutions to businesses through a network of independent agents and brokers. ICW Group offers three types of insurance—workers' compensation, earthquake and auto insurance. Known for meeting the needs of its policyholders, ICW Group prides itself on providing service that is truly customer-centric. In recent years, ICW Group has earned a reputation for helping policyholders achieve fewer and less costly claims. The company accomplishes this through extensive risk management expertise, highly proactive claims handling, and aggressive fraud monitoring.

At ICW Group, our focus and passion is offering great insurance products, services and experiences. We honor our commitments to our customers, our communities and each other to ensure that you have a better today and a safer tomorrow. With our home office in sunny San Diego, CA and with 10 branches across the U.S., ICW Group has over 40 years of experience in property and casualty insurance. Our passionate and creative team members are the power behind our successful business. 

A strategic investment in innovation today is critical to our success in the future. Our leaders welcome people who are eager to bring the power of innovation, the willingness to try something different or adopt a new approach or technology as we evolve to meet the needs of our customers and agents. Our culture fosters experimentation in models, processes, and products in an effort to move forward and help shape not only ICW Group’s future but the insurance marketplace as a whole. 

ICW Group is committed to the satisfaction of our customers and recognizes that satisfied, contributing Team Members are the foundation of a superior customer experience. With a team of 880, our enterprise is sized just right to provide broad challenging job responsibilities in a more personal environment. An important part of this personal approach to your success is our commitment to health and wellness. We provide a comprehensive program to help you maintain your total health because we believe that being at your personal and professional best is important to you and your family. 

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