Executive Assistant

New York City, New York
Not Specified
Aug 12, 2018
Oct 11, 2018
Job Type
Not Specified
Career Level
Not Specified

Join our innovative, collaborative organization and take your administrative career to the next level!

This job is responsible for maintaining & coordinating calendars, travel, meetings and other high-level support to several senior leaders and C-Suite executives.

Key accountabilities:

  • Scheduling and coordinating meetings with internal and external executives. May include coordination of calendars and understanding how to shift and prioritize meetings, and accept or refuse appointments or invitations
  • Preparing travel arrangements which may include complex international arrangements
  • Handling a variety of situations and functions of the office with discretion, determining what may not need to be brought to the attention of executives
  • Handling highly confidential information & materials
  • Handling correspondence, other word processing tasks, and preparing and editing PowerPoint and other presentation decks
  • Handling submission of expenses while meeting and policy guidelines and deadlines
  • Managing and prioritizing the work of senior level executives
  • Assist in scheduling, correspondence and other communication with Board members and CFO and CEO; will draft own correspondence
  • Providing high level support to President of Business Segments
  • Summarizing content of incoming materials, special information, or meetings
  • In executives' absence, ensures that requests for action or information are relayed to appropriate department
  • Additional administrative duties as assigned

Basic Qualifications

  • Minimum of 7 years prior administrative experience with C-Suite executives
  • Associates Degree and/or additional administrative education and experience

Preferred Qualifications

  • Self-starter, with strong interest in learning new things and continuing to expand skillset
  • Thorough knowledge of computers and office software tools including strong Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) skills at expert level, including ability to prepare PowerPoint presentations independently
  • Familiarity with Visio and SharePoint
  • Ability to multi task and work with shifting priorities in a highly matrix environment
  • Excellent organizational skills and ability to establish and maintain filing and other knowledge management systems
  • Strong grammar, proof reading, and general correspondence skills
  • Strong attention to detail
  • Strong verbal and written communication skills
  • Excellent collaborative and interpersonal skills
  • Prior administrative experience in a corporate or legal environment
  • Bachelors degree


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