Executive Assistant

Employer
Assurant
Location
New York City, New York
Salary
Not Specified
Posted
Aug 12, 2018
Closes
Oct 11, 2018
Ref
53834#GIJ--Assurant.4
Job Type
Not Specified
Career Level
Not Specified

Join our innovative, collaborative organization and take your administrative career to the next level!

This job is responsible for maintaining & coordinating calendars, travel, meetings and other high-level support to several senior leaders and C-Suite executives.


Key accountabilities:


  • Scheduling and coordinating meetings with internal and external executives. May include coordination of calendars and understanding how to shift and prioritize meetings, and accept or refuse appointments or invitations
  • Preparing travel arrangements which may include complex international arrangements
  • Handling a variety of situations and functions of the office with discretion, determining what may not need to be brought to the attention of executives
  • Handling highly confidential information & materials
  • Handling correspondence, other word processing tasks, and preparing and editing PowerPoint and other presentation decks
  • Handling submission of expenses while meeting and policy guidelines and deadlines
  • Managing and prioritizing the work of senior level executives
  • Assist in scheduling, correspondence and other communication with Board members and CFO and CEO; will draft own correspondence
  • Providing high level support to President of Business Segments
  • Summarizing content of incoming materials, special information, or meetings
  • In executives' absence, ensures that requests for action or information are relayed to appropriate department
  • Additional administrative duties as assigned


Basic Qualifications

  • Minimum of 7 years prior administrative experience with C-Suite executives
  • Associates Degree and/or additional administrative education and experience

Preferred Qualifications

  • Self-starter, with strong interest in learning new things and continuing to expand skillset
  • Thorough knowledge of computers and office software tools including strong Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) skills at expert level, including ability to prepare PowerPoint presentations independently
  • Familiarity with Visio and SharePoint
  • Ability to multi task and work with shifting priorities in a highly matrix environment
  • Excellent organizational skills and ability to establish and maintain filing and other knowledge management systems
  • Strong grammar, proof reading, and general correspondence skills
  • Strong attention to detail
  • Strong verbal and written communication skills
  • Excellent collaborative and interpersonal skills
  • Prior administrative experience in a corporate or legal environment
  • Bachelors degree



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