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PA - Philadelphia,
PA
(Click company name to view employer profile and all available
positions.) |
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Career Field |
Clerical, Executive/Administration
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| Insurance
Discipline |
All
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| Relocation
Assistance |
Not Available
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| Job
Duration |
Full Time |
| Salary
Offered |
Open |
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Executive Assistant to the Global CIO
MAJOR DUTIES & RESPONSIBILITIES Duties may include, but are not limited to:
To successfully perform executive administrative duties of a confidential nature, for the Global CIO of Information Technology (IT) and his direct reports. Responsibilities include strong computer and internet research skills screening calls, making travel and meeting arrangements, preparing reports and financial data and customer relations. Individual must possess the desire to thrive in a fast-paced environment and be an independent thinker. This position interfaces with internal contacts at all levels of the organization as well as a diverse group of important external callers and vendors.
• Reviews and answers email and other correspondence and inquiries and determines within established guidelines if executive action is required. Refers routine matters to appropriate parties for action and follows up to ensure proper disposition.
• Communicates with administrative and line management to gather and convey information pertaining to Global CIO's office and responsibilities.
? Schedules and organizes activities such as meetings (via Outlook), travel, conferences and department activities.
? Answers telephone calls and tactfully handles inquiries and/or refers to appropriate party.
? Coordinates and makes notifications and arrangements for travel reservations and appointments.
? Prepares and processes expense reports for superior.
? Prepares reports, manuals, agendas, correspondence and memoranda.
? Maintains sensitive files and records.
? Performs a wide variety of normal secretarial, administrative, and clerical details for letters, memos and reports.
? Operates a variety of general office equipment.
? Interfaces with administrative staff from within or outside the function.
? Compiles and edits monthly status reports (PowerPoint) and report cards (Excel).
? Maintains records, statistics, and reports regarding personnel changes, etc.
? Administers programs, projects, and/or processes for the Global IT function.
? Administrative liaison with resources within and outside the company related to purchasing, personnel, facilities/floor plans and operations.
? Coordinate or disseminate administrative work to other administrative staff within the organization.
DESIRED QUALIFICATIONS/SKILLS:
? 10+ years of demonstrated achievement in executive assistant functions and related experience.
? High degree of professionalism and a demonstrated ability to handle highly confidential information.
? Self-starter with willingness to take initiative.
? Demonstrated ability to think and work independently with limited supervision.
? Excellent knowledge of PC and:
Expert in Outlook calendar function
Strong ability with other components of Outlook plus Word, PowerPoint, Excel and Access
Working knowledge of Sharepoint a plus.
? Strong verbal and written communication.
? Proven ability in planning, prioritizing and organizing diverse workload.
? Effective interpersonal skills to be capable of working with all levels of office personnel.
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