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New York, NY
(Click company name to view employer profile and all available positions.)
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| Career Field |
Legal/Compliance
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| Insurance Discipline |
All
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| Relocation Assistance |
Not Available
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| Job Duration |
Full Time |
| Salary Offered |
Open
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SUMMARY
Provide administrative support for attorneys and management in legal office. Complete tasks relevant to overall law office administration including, but not limited to, typing and preparation of legal correspondence and documents (from both dictation and written notes), creating and maintaining attorney calendars using electronic diary entry and case management systems, scheduling appointments and meetings, organizing and maintaining legal files, and responding to client requests, with significant supervision and guidance from attorney(s) supported.
PRIMARY DUTIES AND RESPONSIBILITIES
-Accurately prepare routine forms, pleadings, memoranda and other documents for attorneys, of moderate complexity from dictation, drafts or handwritten notes, utilizing Microsoft Word and/or case management system.
-Compose routine correspondence and other documents from attorneys direction.
-Proficiently utilize case management system for electronic data management of legal files as directed by department procedures and protocols.
-Receive and docket incoming mail for attorney(s) as mandated by office procedures.
-Create, maintain and manage attorney diaries and court calendars, utilizing electronic diary and case management systems.
-Maintain legal files in accordance with legal program and office standards.
-Acts as a liaison between clients and attorneys by furnishing and requesting information on various files. Participates positively in resolution of problems.
-Schedules depositions, court reporters, independent medical examinations, pre-trial conferences, etc. and select appropriate dates while working with multiple parties¿ schedules. Monitor calendars and coordinate updates and adjustments as needed.
-Assist other secretaries and support staff personnel as requested.
EDUCATION/WORK EXPERIENCE
-High School Diploma or its equivalent required.
-Associates Degree or vocational secretarial training is helpful.
-Minimum 3 years experience as a Legal Secretary desired; litigation experience preferred.
-Minimum 3 years experience as a Secretary or Administrative Assistant in an automated office environment required.
OTHER
-Superior grammar and writing skills
-Knowledge of law office procedures and local court/jurisdiction rules and procedures
-Solid interpersonal skills
-Proficient in Microsoft Word
-Experienced with Microsoft Outlook and Excel
-Strong client/customer service skills
-Ability to work independently as well as in a team environment
-Ability to manage time and tasks effectively
-Accurate typing
-Ability to maintain strict confidentiality
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