Executive Assistant

New York City, New York
Not Specified
Oct 15, 2016
Dec 14, 2016
Job Type
Not Specified
Career Level
Not Specified

We have an immediate need in our New York City corporate offices for an Executive Assistant to support our Legal team. The Executive Assistant performs a wide range of administrative duties and general support to senior leaders & their teams. Handle conflicting and shifting priorities and sensitive and confidential information. This role will directly support an VP and several members of the team.

  • Heavy calendar management; Scheduling meetings for VP and team with both internal & external key stakeholders & executives. Understanding sensitivity of information & deadlines
  • Assist VP with meeting agendas, minutes, and time management
  • Managing travel schedule for VP and team, including. timeliness of expense reimbursement
  • Creating, preparing and/or revising reports for VP on Word, Excel and PowerPoint..
  • Pulling monthly budget reports for VP to monitor department expenses.
  • Handling payment of bills for third party vendors ensuring deadlines are met
  • Meeting planning for department
  • Ordering supplies for the department

Basic Qualifications

  • High school degree or GED or equivalent
  • 6 years of experience as executive assistant

Preferred Qualifications

  • Legal Secretary or Assistant in a mid sized law firm experience is highly preferred
  • Experience with database software administration
  • Proficiency in Microsoft Word, Excel and PowerPoint
  • Customer service and organizational skills
  • Detailed written and verbal communication skills
  • Ability to interact with people at all levels of organization
  • Ability to work under minimal supervision and determine priorities and requests for action in management's absence
  • Ability to handle sensitive/confidential information
  • Strong attention to detail
  • Bachelor's Degree
  • 8+ years prior administrative experience
  • Prior experience in corporate environment