Sr Executive Assistant (Bilingual -English/Spanish)

Atlanta, Georgia
Not Specified
Oct 06, 2016
Dec 05, 2016
Job Type
Not Specified
Career Level
Not Specified

The Sr Administrative Assistant is responsible for providing administrative support and secretarial support to the President of Global Assistance and Financial Services business line.

Performs a wide range of administrative duties as well as coordinating and preparing information to be utilized for the benefit of the department's needs. Requires high-level administrative skills, ability to organize and coordinate a wide range of tasks, ability to prioritize daily tasks, and a friendly and courteous personality, both in person and via phone. Duties may be complex in nature and involve access to confidential information.


  • Manages calendars and coordinates meetings or conference arrangements for business line President - 20%
  • Makes complex domestic / international travel arrangement - 10%
  • Basic report analysis to highlight items needing special attention or follow up - 10%
  • Anticipates and prepares materials and presentations needed for meetings, conferences, internal reporting and appointments -10%
  • Composes draft correspondence about complex or sensitive matters for executive consideration and approvals - 10%
  • In executive's absence ensures that requests for action or information are relayed to the appropriate department - 5%
  • Prepares and manages President's expense reports and approval of President's direct report expenses - 5%
  • Manages all other administrative systems including indirect allocations regarding the line of business President's responsibilities - 5%
  • Files and manages documents and company's retention policy for line of business President - 10%
  • Follow up on Sales calls action items - 5%
  • Coordinate portfolio periodic reports - 5%
  • Uses judgment and initiative to determine approach or action to take in non-routine situations - 5%

Basic Qualifications:
  • High School Diploma or GED is required.
  • Minimum 5 years of experience in administrative assistant or secretarial role
  • Bilingual (Portuguese or Spanish)
Other Requirements:
  • Knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office
  • Ability to identify needs and initiates administrative projects
  • Ability to perform considerable coordination and follow-through
  • Excellent oral, written and presentation skills to effectively communicate information in English and Spanish to all levels of internal and external personnel.
  • Ability to apply advanced skills in area of communicating sensitive information to senior and subordinate management.
  • Ability to adapt procedures, processes and techniques to accomplish most requirements of the position.
  • Advanced to expert user of PC and applications such as word processing, spreadsheets, databases, Microsoft Office and Outlook.
Preferred Qualifications:
  • 5-years of experience in administrative assistant or secretarial role in a corporate environment