Executive Assistant II - Santa Ana, CA

Santa Ana, California
Not Specified
Sep 29, 2016
Nov 28, 2016
Job Type
Not Specified
Career Level
Not Specified

The Sr. Executive Assistant performs a wide range of administrative duties and general support to the supported vice presidents.

Key responsibilities include but are not limited to:

  • Scheduling and coordinating meetings with internal and external executives. May include coordination of calendars and understanding how to shift and prioritize meetings, and accept or refuse appointments or invitations
  • Preparing travel arrangements which may include complex international arrangements
  • Handling a variety of situations and functions of the office with discretion, determining what may not need to be brought to the attention of executives
  • Handling correspondence, other word processing tasks, and preparing and editing PowerPoint and other presentation decks
  • Handling submission of expenses while meeting policy guidelines and deadlines
  • Managing and prioritizing the work of senior level executives
  • May assist in scheduling, correspondence and other communication with Board members and Assurant executives
  • Summarizing content of incoming materials, special information, or meetings
  • In executive's absence, ensuring that requests for action or information are relayed to appropriate department
  • Additional administrative duties as assigned

Basic Qualifications

  • Minimum 5 years of prior administrative experience
  • Associate's Degree or 2 additional years of administrative experience

Other requirements

  • Thorough knowledge of computers and office software tools including Microsoft Office Suite (Word, Excel, and PowerPoint)
  • Ability to multi task and work with shifting priorities in a highly matrix environment
  • Strong grammar, proof reading, and general correspondence skills
  • Strong attention to detail
  • Strong verbal and written communication skills
  • Excellent collaborative and interpersonal skills

Preferred Qualifications

  • Bachelor's degree
  • Prior administrative experience in a large corporate environment
  • Formal administrative training or certifications