Administrative Assistant

Employer
Location
San Diego, California
Salary
Open
Posted
Sep 27, 2016
Closes
Nov 15, 2016
Job Type
Full Time
Career Level
Not Specified

Description
Performs administrative support associated with business operations. May support functional area, department or regional office. 

Responsibilities include:
 

  • Receives and screens visitors and telephone calls and notifies appropriate personnel. 
  • Opens, sorts, prioritizes and distributes mail.
  • Responds to general inquiries concerning area activities in accordance with established policies and procedures. 
  • Arranges meetings and conferences, schedules appointments and completes travel or conference arrangements. 
  • May maintain personal calendar for assigned personnel. 
  • May create, maintain, and update various information databases. 
  • Collects and verifies data, and prepares and updates recurring and routine reports. 
  • Refers problems to management for resolution. 
  • Establishes and maintains record keeping and filing systems; classifies, sorts and files correspondence, records and other documents.

 

Requirements

  • High school diploma or GED required. 
  • 2+ years experience in functionally specific clerical or administrative assignments. 
  • Ability to comprehend written and verbal instructions and ask clarifying questions to ensure understanding.
  • Ability to effectively present information to coworkers and supervisors on a one-on-one basis. 
  • Organizational skills, attention to detail, intermediate skills in Microsoft Office suite applications.